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  5. Gmail vs Microsoft Outlook

Gmail vs Microsoft Outlook

OverviewComparisonAlternatives

Overview

Gmail
Gmail
Stacks131.1K
Followers80.9K
Votes32
Microsoft Outlook
Microsoft Outlook
Stacks316
Followers187
Votes1

Gmail vs Microsoft Outlook: What are the differences?

  1. User Interface: Gmail has a clean and minimalist interface with a focus on ease of use, while Microsoft Outlook has a more business-like appearance with a complex and feature-rich interface. Outlook provides more customization options, such as creating categories and folders, while Gmail is more streamlined and straightforward in navigation.

  2. Storage Capacity: Gmail offers a generous storage capacity of 15 GB for free users, whereas Outlook only provides 5 GB. Additionally, Gmail allows users to purchase additional storage if needed, while Outlook requires users to upgrade to a premium plan for more storage space.

  3. Integration with Other Services: Gmail seamlessly integrates with other Google services such as Google Calendar, Google Drive, and Google Meet, providing a comprehensive suite of tools. On the other hand, Outlook is deeply integrated with Microsoft Office applications like Word, Excel, and PowerPoint, offering a cohesive experience for users who heavily rely on Microsoft products.

  4. Search Functionality: Gmail's search function is known for its speed and accuracy, allowing users to quickly find specific emails or attachments. In contrast, Outlook's search function is deemed less efficient and sometimes requires more specific keyword inputs to yield relevant results.

  5. Filtering and Organization: Gmail offers robust filtering options that automatically categorize emails into Primary, Social, Promotions, Updates, and Forums tabs, helping users to prioritize their emails. Outlook relies more on manual folder organization and rules for sorting emails, requiring users to set up filters and rules to achieve a similar level of organization.

  6. Collaboration Features: Gmail emphasizes collaboration through features like Google Drive integration, real-time document editing, and easy sharing options. Microsoft Outlook, on the other hand, provides collaborative tools through its integration with Microsoft Teams, offering a platform for team communication and collaboration within the email interface.

In Summary, Gmail and Microsoft Outlook differ in user interface, storage capacity, integration with other services, search functionality, filtering and organization options, and collaboration features.

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Detailed Comparison

Gmail
Gmail
Microsoft Outlook
Microsoft Outlook

An easy to use email app that saves you time and keeps your messages safe. Get your messages instantly via push notifications, read and respond online & offline, and find any message quickly.

It is an application that is used mainly to send and receive emails. It can also be used to manage various types of personal data including calendar appointments and similar entries, tasks, contacts, and notes.

Schedule emails; Get notifications for certain emails
Send, receive, and manage your email; Schedule and manage appointments, meetings, or events; See details about contacts when you hover over their name; Prioritize your tasks with Microsoft To Do; Locate messages, people, and documents
Statistics
Stacks
131.1K
Stacks
316
Followers
80.9K
Followers
187
Votes
32
Votes
1
Pros & Cons
Pros
  • 21
    Its free
  • 7
    User-friendly
  • 2
    Nice UI
  • 2
    Snooze
Cons
  • 4
    Can't unsend, add open trackers or read recipients
Pros
  • 1
    Machine Learning phish and spam protection
Integrations
Zapier
Zapier
No integrations available

What are some alternatives to Gmail, Microsoft Outlook?

ProtonMail

ProtonMail

It is the world's largest secure email service, developed by CERN and MIT scientists. We are open source and protected by Swiss privacy law

Yandex Mail

Yandex Mail

It is a free feature-rich email service with unlimited mailbox size. It has two-factor authentication and login history to prevent hacking. It scans all incoming mail for both spam, phishing, and malware.

Temp Mail

Temp Mail

Get a free disposable email address with Temp Mailin. Instantly receive emails, block spam, and protect your privacy. No registration needed.

SafeTemp.email — Free Disposable Temporary Email (Temp Mail)

SafeTemp.email — Free Disposable Temporary Email (Temp Mail)

SafeTemp.email lets you create free disposable temporary email addresses (temp mail) in seconds. Receive verification emails anonymously, block spam, and protect your real inbox. No signup required.

InboxKit

InboxKit

InboxKit automates your entire cold email infrastructure. Buy domains, provision Google Workspace and Microsoft 365 mailboxes, configure DNS, and export to 16+ sequencers — all from one dashboard. Scale from 10 to 10,000 mailboxes without the manual setup headache.

Superhuman

Superhuman

It is not just another email client. They are rebuilding the inbox from the ground up to make you brilliant at what you do. Specifically designed it for those of you who want the best.

Zimbra

Zimbra

It is an open source server and secured & fast customer software for messaging and collaboration. The software consists of both client and server components, and a desktop client. It also provides native two-way sync to many mobile devices.

Microsoft Exchange

Microsoft Exchange

Work smarter with business-class email and calendaring. It helps you collaborate on your critical documents and gives you a focused inbox that prioritizes important messages and adapts to your work style.

HEY

HEY

Email deserves a dust off. A renovation. Modernized for the way we email today. With HEY, we’ve done just that. It’s a redo, a rethink, a simplified, potent reintroduction of email. A fresh start, the way it should be.

iRedMail

iRedMail

It is a free, open source mail server solution for your favourite Linux/BSD. You can deploy an open source, fully fledged, full-featured mail server in several minutes, for free.

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