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Asana vs OneNote: What are the differences?

Key differences between Asana and OneNote

Asana and OneNote are both popular tools used for organization and management, but they have significant differences in terms of functionality and usage.

  1. Pricing Model: Asana offers a tiered pricing model, with a free basic plan and paid options that offer more advanced features and capabilities. On the other hand, OneNote is completely free and comes bundled with Microsoft Office Suite or can be accessed online through OneDrive.

  2. Collaboration Features: Asana is primarily designed for team collaboration, allowing users to assign tasks, set deadlines, and track progress in real-time. It offers extensive features like project templates, custom fields, and advanced reporting. OneNote, on the other hand, is more focused on individual note-taking and organizing personal information, although it does allow for basic collaboration features like sharing notebooks and working on them simultaneously.

  3. User Interface: Asana provides a clean and intuitive interface with a clear workflow that is easy to navigate, making it simpler for users to manage tasks and projects. OneNote, on the other hand, has a more versatile interface with a notebook-based structure that mimics physical notebooks, making it easy to organize and structure information in a more free-form way.

  4. Integration with Other Tools: Asana offers a wide range of integrations with popular tools like Slack, Dropbox, Google Drive, and more, allowing for seamless connectivity and data sharing between different platforms. OneNote integrates well with other Microsoft products like Outlook, Word, and Excel, making it suitable for users who primarily work within the Microsoft ecosystem.

  5. Mobile Access: Asana provides dedicated mobile apps for both iOS and Android devices, allowing users to manage tasks and collaborate on the go. OneNote also offers mobile apps, but they are more focused on personal note-taking and may lack some advanced features available on desktop versions.

  6. Note-Taking Capabilities: While both Asana and OneNote offer note-taking functionalities, OneNote has a more robust set of features for capturing and organizing notes. It allows users to add multimedia content, handwritten notes, drawings, and make use of a wide variety of formatting options. Asana, on the other hand, focuses more on task and project management, providing basic note-taking capabilities.

In Summary, Asana is a team collaboration tool with a tiered pricing model, extensive collaboration features, and clean interface, while OneNote is a free note-taking tool with personal organization features, integration with Microsoft products, and versatile note-taking capabilities.

Advice on Asana and OneNote
Needs advice

I'm comparing Aha!, Trello and Asana. We are looking for it as a Product Management Team. Jira handles all our development and storyboard etc. This is for Product Management for Roadmaps, Backlogs, future stories, etc. Cost is a factor, as well. Does anyone have a comparison chart of Pros and Cons? Thank you.

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Replies (1)
Max Stuart
Technical Project Manager at ShelterTech · | 6 upvotes · 219.8K views

I just switched to ClickUp for my development agency - I am the product team, and I relay everything there betwixt designers, devs, and clients.

Clickup = Jira + Confluence but better - more ways to slice and dice your data & documents, make custom views, mind map relationships, and track people's work, plan goals... I even use it to manage project finances and household to-dos.

They have a very comprehensive free tier that never expires, and on top of that they're extremely generous with trials of their paid features, have more-than-fair pricing, and top-notch customer support.

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Decisions about Asana and OneNote
Ivan Begtin
Director - NGO "Informational Culture" / Ambassador - OKFN Russia at Infoculture · | 5 upvotes · 217.2K views

Both Asana and Trello support Kanban style project tracking. Trello is Kanban-only project management, knowledge management, actually card-management tools. Asana is much more complex, supports different project management approaches, well integrated and helpful for any style/type project.

We choose Asana finally, but still some projects kept in Trello

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Abhay Vashishtha

Procezo is an excellent free-for-life task managing tool with several benefits. Its clear, user-friendly interface is perfect for small businesses and startups as well as enterprise-level use. It makes it a seamless transition from any other project management tools. Its simple but effective layout allows new users to quickly adapt to its ever-expanding set of features. Procezo allows users to create boards and provide access to users or teams as required, set priority and precedence of the task and allowing for subtasks and discussions to be created. With unlimited tasks, users, projects and free support, Procezo is quickly making its way into businesses from across the world and the ultimate growth hack tool.

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Ram Kumar
CTO, Architect at · | 2 upvotes · 169.9K views

trello has a much simpler interface and easy to learn for any team member. asana might have more features and configuration options but do you really need a complex system for developers to manage tasks?

After Microsoft took over trello, it has become more restricted these days but still good for startups.

Keep it simple! Focus on your product, not tools.

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Pros of Asana
Pros of OneNote
  • 160
    Super fast task creation
  • 150
    Flexible project management
  • 101
    Free up to 15
  • 99
    Followers and commenting on tasks
  • 57
    Integration with external services
  • 25
    Email-based task creation
  • 17
    Plays nice with Google Apps
  • 14
    Clear usage
  • 14
    Plays nice with Harvest Time Tracking
  • 6
    Supports nice keyboard shortcuts
  • 4
    Integration with GitHub
  • 2
    Slack supported
  • 2
    Integration with Instagantt for Gantt Charts
  • 1
    Integration with Alfred
  • 1
    Both Card View & Task View
  • 1
    Easy to use
  • 1
    Friendly API
  • 0
    Slick and fast interface
  • 1
    Works great with OneDrive
  • 1
    Syncs quickly
  • 1
    Dark mode
  • 1
    Search text in images (OCR)

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Cons of Asana
Cons of OneNote
  • 0
    Not Cross Platform
    Be the first to leave a con

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    What is Asana?

    Asana is the easiest way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish--and get results. Available at and on iOS & Android.

    What is OneNote?

    Get organized in notebooks you can divide into sections and pages. With easy navigation and search, you’ll always find your notes right where you left them. It gathers users' notes, drawings, screen clippings and audio commentaries. Notes can be shared with other OneNote users over the Internet or a network.

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    What tools integrate with Asana?
    What tools integrate with OneNote?

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    Blog Posts

    Sep 29 2020 at 7:36PM


    PythonSlackG Suite+17
    What are some alternatives to Asana and OneNote?
    Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process.
    Basecamp is a project management and group collaboration tool. The tool includes features for schedules, tasks, files, and messages.
    Imagine all your team communication in one place, instantly searchable, available wherever you go. That’s Slack. All your messages. All your files. And everything from Twitter, Dropbox, Google Docs, Asana, Trello, GitHub and dozens of other services. All together.
    Jira's secret sauce is the way it simplifies the complexities of software development into manageable units of work. Jira comes out-of-the-box with everything agile teams need to ship value to customers faster.
    Working with Airtable is as fast and easy as editing a spreadsheet. But only Airtable is backed by the power of a full database, giving you rich features far beyond what a spreadsheet can offer.
    See all alternatives