Trello vs Workflowy

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Trello

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29.3K
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Workflowy

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Trello vs Workflowy: What are the differences?

Trello: Your entire project, in a single glance. Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process; Workflowy: A web-based app to stay organized. It is an organizational tool that makes life easier. It's a surprisingly powerful way to take notes, make lists, collaborate, brainstorm, plan and generally organize your brain.

Trello and Workflowy belong to "Project Management" category of the tech stack.

Medium, Stack Exchange, and StackShare are some of the popular companies that use Trello, whereas Workflowy is used by Nelson.ai, Crypto Jobs List, and Album Box. Trello has a broader approval, being mentioned in 2816 company stacks & 8920 developers stacks; compared to Workflowy, which is listed in 3 company stacks and 5 developer stacks.

Advice on Trello and Workflowy
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Aha!Aha!AsanaAsana
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TrelloTrello

I'm comparing Aha!, Trello and Asana. We are looking for it as a Product Management Team. Jira handles all our development and storyboard etc. This is for Product Management for Roadmaps, Backlogs, future stories, etc. Cost is a factor, as well. Does anyone have a comparison chart of Pros and Cons? Thank you.

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Replies (1)
Max Stuart
Technical Project Manager at ShelterTech · | 6 upvotes · 150.6K views
Recommends
ClickUpClickUp

I just switched to ClickUp for my development agency - I am the product team, and I relay everything there betwixt designers, devs, and clients.

Clickup = Jira + Confluence but better - more ways to slice and dice your data & documents, make custom views, mind map relationships, and track people's work, plan goals... I even use it to manage project finances and household to-dos.

They have a very comprehensive free tier that never expires, and on top of that they're extremely generous with trials of their paid features, have more-than-fair pricing, and top-notch customer support.

https://clickup.com?fp_ref=max30

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Decisions about Trello and Workflowy
Ivan Begtin
Director - NGO "Informational Culture" / Ambassador - OKFN Russia at Infoculture · | 5 upvotes · 156.7K views

Both Asana and Trello support Kanban style project tracking. Trello is Kanban-only project management, knowledge management, actually card-management tools. Asana is much more complex, supports different project management approaches, well integrated and helpful for any style/type project.

We choose Asana finally, but still some projects kept in Trello

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Abhay Vashishtha

Procezo is an excellent free-for-life task managing tool with several benefits. Its clear, user-friendly interface is perfect for small businesses and startups as well as enterprise-level use. It makes it a seamless transition from any other project management tools. Its simple but effective layout allows new users to quickly adapt to its ever-expanding set of features. Procezo allows users to create boards and provide access to users or teams as required, set priority and precedence of the task and allowing for subtasks and discussions to be created. With unlimited tasks, users, projects and free support, Procezo is quickly making its way into businesses from across the world and the ultimate growth hack tool.

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I loved Slack. We used it for discussion. But somehow, it was always difficult to get things done. HeySpace is what replaced Slack and Trello as it combines the functionality of both tools.

So, now we keep on discussing as we did on slack, but once we to a point where we want to do something, we create tasks on a board and distribute them.

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Ram Kumar
CTO, Architect at Sarvasv.in · | 2 upvotes · 112.4K views

trello has a much simpler interface and easy to learn for any team member. asana might have more features and configuration options but do you really need a complex system for developers to manage tasks?

After Microsoft took over trello, it has become more restricted these days but still good for startups.

Keep it simple! Focus on your product, not tools.

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Pros of Trello
Pros of Workflowy
  • 716
    Great for collaboration
  • 627
    Easy to use
  • 572
    Free
  • 375
    Fast
  • 347
    Realtime
  • 237
    Intuitive
  • 215
    Visualizing
  • 169
    Flexible
  • 126
    Fun user interface
  • 83
    Snappy and blazing fast
  • 30
    Simple, intuitive UI that gets out of your way
  • 27
    Kanban
  • 21
    Clean Interface
  • 18
    Card Structure
  • 18
    Easy setup
  • 17
    Drag and drop attachments
  • 11
    Simple
  • 10
    Markdown commentary on cards
  • 9
    Integration with other work collaborative apps
  • 9
    Lists
  • 8
    Satisfying User Experience
  • 8
    Cross-Platform Integration
  • 7
    Recognizes GitHub commit links
  • 6
    Easy to learn
  • 5
    Great
  • 4
    Versatile Team & Project Management
  • 4
    Better than email
  • 3
    Effective
  • 3
    Trello’s Developmental Transparency
  • 3
    and lots of integrations
  • 2
    Easy to have an overview of the project status
  • 2
    Agile
  • 2
    Powerful
  • 2
    flexible and fast
  • 2
    Easy
  • 2
    Simple and intuitive
  • 1
    Kanban style
  • 1
    Personal organisation
  • 1
    Customizable
  • 1
    Email integration
  • 1
    Great organizing (of events/tasks)
  • 1
    Name rolls of the tongue
  • 1
    Nice
  • 0
    Easiest way to visually express the scope of projects
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    Cons of Trello
    Cons of Workflowy
    • 5
      No concept of velocity or points
    • 4
      Very light native integrations
    • 2
      A little too flexible
      Be the first to leave a con

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      What is Trello?

      Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process.

      What is Workflowy?

      It is an organizational tool that makes life easier. It's a surprisingly powerful way to take notes, make lists, collaborate, brainstorm, plan and generally organize your brain.

      Need advice about which tool to choose?Ask the StackShare community!

      Jobs that mention Trello and Workflowy as a desired skillset
      CBRE
      United States of America Massachusetts Boston
      CBRE
      United States of America Texas Richardson
      CBRE
      United States of America Texas Richardson
      CBRE
      United States of America Minnesota Minneapolis
      CBRE
      United Kingdom of Great Britain and Northern Ireland England London
      CBRE
      United Kingdom of Great Britain and Northern Ireland England Cramlington
      What companies use Trello?
      What companies use Workflowy?
      See which teams inside your own company are using Trello or Workflowy.
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      What tools integrate with Trello?
      What tools integrate with Workflowy?

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      What are some alternatives to Trello and Workflowy?
      Jira
      Jira's secret sauce is the way it simplifies the complexities of software development into manageable units of work. Jira comes out-of-the-box with everything agile teams need to ship value to customers faster.
      Asana
      Asana is the easiest way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish--and get results. Available at asana.com and on iOS & Android.
      monday.com
      A tool that simplifies the way teams work together - Manage workload, track projects, move work forward, communicate with people - Adopt a management tool that people actually love to use, one that's fast, and easy to use.
      Slack
      Imagine all your team communication in one place, instantly searchable, available wherever you go. That’s Slack. All your messages. All your files. And everything from Twitter, Dropbox, Google Docs, Asana, Trello, GitHub and dozens of other services. All together.
      Basecamp
      Basecamp is a project management and group collaboration tool. The tool includes features for schedules, tasks, files, and messages.
      See all alternatives