Kanban Tool vs Microsoft Teams: What are the differences?
Introduction
Microsoft Teams and Kanban Tool are both collaborative tools used for project management. However, there are key differences between them that make each tool unique.
Integration with Office 365: Microsoft Teams is tightly integrated with the Microsoft Office 365 suite, providing seamless collaboration across various applications like Word, Excel, and PowerPoint. On the other hand, Kanban Tool offers limited integration options with other software, primarily focusing on its core features.
Team Communication and Collaboration: While both tools offer communication and collaboration features, Microsoft Teams provides a more comprehensive platform for team discussions, video meetings, file sharing, and screen sharing. Kanban Tool, on the other hand, is primarily focused on visualizing and managing tasks on a Kanban board, with limited communication features.
Task Management Capabilities: Kanban Tool specializes in visual task management using Kanban boards, allowing teams to track and prioritize tasks easily. It offers features like task assignments, due dates, labels, task dependencies, and productivity metrics. In comparison, Microsoft Teams offers task management as an additional feature, allowing the creation of simple tasks but lacking the advanced capabilities of Kanban Tool.
Customization and Workflow Automation: Kanban Tool provides extensive customization options, allowing users to tailor their boards, swimlanes, and card templates to suit their specific workflows. It also offers workflow automation with predefined actions and triggers. Microsoft Teams, on the other hand, has limited customization options and lacks advanced workflow automation capabilities.
Third-Party Integration: Microsoft Teams has a vast ecosystem of third-party integrations, including popular tools like Trello, Asana, and GitHub, allowing users to bring their favorite apps into the Teams environment. Kanban Tool, although it offers some integrations, has a smaller selection of third-party integrations available.
Pricing and Licensing: Microsoft Teams is part of the Microsoft Office 365 suite and is available as a subscription-based service with various pricing plans. Kanban Tool, on the other hand, offers a standalone web-based application with its own pricing model based on the number of users and desired features.
In summary, Microsoft Teams offers a more comprehensive platform for collaboration, integrated with various Office 365 applications, while Kanban Tool focuses primarily on visual task management with extensive customization options.
As it is the communication tool chosen for the course, our team will be using Slack to monitor the course announcements from our instructor as well as to communicate with the instructor and industry partners. The tool for communicating within the team will be Microsoft Teams. Microsoft Teams enables the team to share documents and edit them synchronously(Google Drive is not an option due to one team member's location). Since it also provides a group chat feature, we chose to use it as our communication tool to avoid using too many softwares.
we were using slack and at the same time we had a subscription with office 365. after a while we hit the slack free limitation quota. and it got annoying. the search ability was useless in free tier. and more annoying whenever you search, it opens a webpage and doesn't do it in the app.
on mobile there were many cases that I didn't get notification of important discussions. rooms was the way to separate a talk. but it become tedious. each time for a new subject that you wanted to discuss, you needed to add all the team members into a new room. and after a while the room goes silent. you will end up with a tons of not-in-use rooms that you don't want to clean up them for history purposes. also the slack UI for sub discussion is very stupid. if someone forget to check the checkbox to post the subdiscussion in the main discussion thread, other team members even won't notice such discussion is in progress.
we was paying for office 365 and thought why not give the teams a shot. we won't be in worth situation than we are. we moved to teams and we loved it instantly, we had a separate tab aggregated all the files upload. we could reply on other talk. no need of creating a new room. this way room belongs to a team and not a certain topic. our sub discussion was visible to the whole team. enjoyed integration with azure and unlimited history. the best part was integration with outlook. it was a full suit solution. our stats become busy on outlook meeting events. we get weekly analyse. we didn't need to host our wiki seperated. we've created wiki per team. the communication was much more fun.
Communication
We have chosen two tools for our team communication.
Slack
We choose Slack since all of us are familiar with this communication tool. We have a private channel for our team Sphinx for text messages. We added Github apps inside our private channel for repo update notifications. Furthermore, we could contact the subject matter experts within the workspace DCSIL directly for the issues we meet.
Microsoft Teams
We use Microsoft Teams for virtual meetings for its fast connection speed. In addition, the call feature in Slack is a paid feature, and we could have virtual meetings and share screens for free in Microsoft Teams.
Kanban Tool is an intuitive solution used for visual project management and process work flow management with seamless time tracking and time reports. It allows to visualize workflow, manage tasks and projects with online Kanban boards and cards.
See content and chat history anytime, including team chats with Skype that are visible to the whole team. Private group chats are available for smaller group conversations.
Kanban board;Kanban analytics: CFD, Lead and Cycle Time, Breakdown chart ;Time tracking;Time tracking reports ;Team collaboration: sharing tasks, comments, files, email notifications;Integrations: Zapier, attachments from Dropbox, Google Drive, SkyDrive and Box, Kanban Tool Android App, export/import tasks to/from calendars: Google calendar, iCal and Outlook;API for external systems integration;RSS feeds for boards;Chrome extension for adding tasks;JIRA® integration (Chrome extension - Kanbanira);Power-ups: Developer tools, Team activity widget, Calendar widget, Card blocking, Card aging, Add task box, Task navigator, Auto assign, Web attachments.
All your content, tools, people, and conversations are available in the team workspace;Enjoy built-in access to SharePoint, OneNote, and Skype for Business;Work on documents right in the app
Statistics
Stacks
48
Stacks
2.4K
Followers
62
Followers
1.7K
Votes
78
Votes
144
Pros & Cons
Pros
9
Very intuitive and integrates with a lot of apps
9
Ease of use and endless customization
8
Time tracking and time report + my work widget
7
Great for staying on top of the work, love it
5
Simple visual project management
Pros
29
Work well with the rest of Office 365 work flow
24
Mobile friendly
19
Free
12
Great integrations
12
Well-thought Design
Cons
17
Confusing UI
12
Bad performance on init and after quite a use
10
Bad Usermanagement
6
Can't see all members in a video meeting
6
No desktop client (only fat and slow electron app)
