Need advice about which tool to choose?Ask the StackShare community!

Asana

9.6K
7.2K
+ 1
655
Pipefy

78
127
+ 1
17
Trello

43.1K
33.5K
+ 1
3.7K

Asana vs Pipefy vs Trello: What are the differences?

Introduction

Asana, Pipefy, and Trello are popular project management tools. Each of these tools has its unique features and functionalities that make them suitable for different purposes and users. In this Markdown code, we will compare the key differences between Asana, Pipefy, and Trello.

  1. Pricing Models: Asana offers its basic features for free and provides paid plans with advanced features for businesses. Pipefy also offers a free plan with limited features and charges for additional features and user licenses. On the other hand, Trello follows a freemium model and offers paid plans with additional features, integrations, and enhanced security.

  2. Workflow Customization: Asana allows users to create custom workflows and automate repetitive tasks using its Rules and automation features. Pipefy also offers a highly customizable workflow, allowing users to define stages, fields, and triggers according to their specific requirements. Trello, while it offers some automation features called Butler, is not as robust as Asana or Pipefy in terms of workflow customization.

  3. Visual Organization: Trello stands out in terms of visual organization and simplicity. It uses a Kanban board style layout where users can create boards, lists, and cards to represent tasks and organize them visually. Asana, on the other hand, provides multiple views, including list, board, timeline, and calendar views, allowing users to organize tasks in a way that suits their needs. Pipefy focuses more on process management, enabling users to create visual processes and set dependencies.

  4. Collaboration Features: Asana offers various collaboration features, such as task assignments, comments, file attachments, and project conversations, allowing team members to collaborate seamlessly. Pipefy also provides similar collaboration features, including file attachments and comments, but its focus is more on process management rather than team collaboration. Trello offers basic collaboration features like task assignments, comments, and file attachments, but it lacks some advanced collaboration features available in Asana and Pipefy.

  5. Integrations and Automation: Asana offers a wide range of integrations with popular tools like Slack, Google Drive, and Jira, allowing users to streamline their workflows and automate processes. Pipefy also provides integrations with popular tools like Salesforce, Google Sheets, and Zapier, enabling users to automate tasks and integrate with their existing tech stack. Trello, while it offers some integrations, has fewer options compared to Asana and Pipefy.

  6. Advanced Reporting and Analytics: Asana provides advanced reporting and analytics features, allowing users to track project progress, analyze team performance, and generate custom reports. Pipefy offers basic reporting features but lacks the advanced analytics capabilities of Asana. Trello, on the other hand, provides limited reporting and analytics features, making it more suitable for simple project tracking rather than in-depth analysis.

In Summary, Asana offers a comprehensive project management solution with advanced collaboration features, customization options, and robust reporting capabilities. Pipefy focuses more on process management and customization, while Trello is known for its simplicity, visual organization, and ease of use.

Advice on Asana, Pipefy, and Trello
Karen RInehart
Director of Financial Planning at Ignite Financial · | 4 upvotes · 50.8K views
Needs advice
on
AsanaAsanaClickUpClickUp
and
TrelloTrello

We are a small financial planning firm with remote workers. Trying to fix inefficiencies with technology and not people. We need to know where clients are in the pipeline/process (i.e., have we submitted applications and transfer forms, have we entered the costs basis of investments in the system, have we run their financial plans, where are we in the planning process, etc.) If a client calls and we have to research a question, who is handling it.

See more
Replies (1)
Recommends
on
ClickUpClickUpTrelloTrello

Karen, you can accomplish that with any of the three tools (I'm currently using all three). It depends on the user experience and the capabilities you're looking for. Here's a high-level rundown:

Trello
  • stands out for being simple, visually oriented drag-and-drop
  • of the three, it's more minimalist but still flexible
  • the more advanced features are free & paid add ons from Trello & other developers
  • best when you need something quick and simple, and more visual
Asana
  • great for more robust project management
  • you can manage tasks in different views including lists, kanban board similar to trello, and gantt chart
  • best when you need more control over the tasks and how your process is set up
ClickUp
  • intends to be a replacement for many different tools, including asana & trello
  • loaded with features, can do pretty much everything that trello & asana do
  • highly customizable but it may take some time go set it up the way you want it
  • the myriad of options could get confusing, but they provide a lot of templates (including a CRM template) and support tools to get you going faster

Ultimately you choice comes down to how much detail & control you want over your process (dates, categories, client information etc.) and how you want your team to work with the tool (simple drag & drop vs. structured lists). One idea is to start with Trello since it's the simplest, and migrate to one of the others if you outgrow it.

Hope that helps! If you have any follow-up questions please let us know!

See more
Needs advice
on
Aha!Aha!AsanaAsana
and
TrelloTrello

I'm comparing Aha!, Trello and Asana. We are looking for it as a Product Management Team. Jira handles all our development and storyboard etc. This is for Product Management for Roadmaps, Backlogs, future stories, etc. Cost is a factor, as well. Does anyone have a comparison chart of Pros and Cons? Thank you.

See more
Replies (1)
Max Stuart
Technical Project Manager at ShelterTech · | 6 upvotes · 226.6K views
Recommends
on
ClickUpClickUp

I just switched to ClickUp for my development agency - I am the product team, and I relay everything there betwixt designers, devs, and clients.

Clickup = Jira + Confluence but better - more ways to slice and dice your data & documents, make custom views, mind map relationships, and track people's work, plan goals... I even use it to manage project finances and household to-dos.

They have a very comprehensive free tier that never expires, and on top of that they're extremely generous with trials of their paid features, have more-than-fair pricing, and top-notch customer support.

https://clickup.com?fp_ref=max30

See more
Decisions about Asana, Pipefy, and Trello
Matt Safaii

I needed a tool that not only kept everything in one place, but was also easy for clients to use. I first started using Notion and fell in love with it. I eventually had problems when clients didn't want to use it or were confused on how it works. When multiple people are in a workspace, things can also get messy when there is no standard formatting set. Basecamp solved those problems for me by providing all the tools I need in one place. It is very intuitive and my clients love using it as well. I am also a fan of their pricing. Although it can be expensive at first if you are a small team, it is well worth it when you scale.

The team at Basecamp make great products and I will continue to use any tools they release. Also a huge fan of their email app, HEY.

See more
Kirill Mikhailov

Since now Jira is offering pretty wide free plans, it can compete with asana at small teams. And they have a significant advantage especially if you're working in agile methodology. Confluence is also a big advantage, and also comes with a free plan, so it's a pretty big thing. But we had also talked about asana and used to work with it before a lot, but we chose to go with Jira, and it's pretty good for now.

See more
Samriddhi Sinha
Machine Learning Engineer at Chefling · | 10 upvotes · 107.1K views

Notion's novelty according to me is the fact that everything can be a potential document. Notion's as a product has two very contrasting features. One as a hybrid document editor that combines the goodness of Markdown of Dropbox Paper with a more extensive set of formatting blocks. The second as a task manager and an organizer like. Trello.

Every table on Notion can have multiple views saved for previews with different filters, sorting and table style applied. Also, elements in a table can also be a page making it easier to have a Kanban-style sub-task manager for a particular subtask on a Kanban board for your project.

See more
Ivan Begtin
Founder - Dateno, Director - NGO "Informational Culture" / Ambassador - OKFN Armenia at Infoculture · | 5 upvotes · 222.9K views

Both Asana and Trello support Kanban style project tracking. Trello is Kanban-only project management, knowledge management, actually card-management tools. Asana is much more complex, supports different project management approaches, well integrated and helpful for any style/type project.

We choose Asana finally, but still some projects kept in Trello

See more
Abhay Vashishtha

Procezo is an excellent free-for-life task managing tool with several benefits. Its clear, user-friendly interface is perfect for small businesses and startups as well as enterprise-level use. It makes it a seamless transition from any other project management tools. Its simple but effective layout allows new users to quickly adapt to its ever-expanding set of features. Procezo allows users to create boards and provide access to users or teams as required, set priority and precedence of the task and allowing for subtasks and discussions to be created. With unlimited tasks, users, projects and free support, Procezo is quickly making its way into businesses from across the world and the ultimate growth hack tool.

See more

I loved Slack. We used it for discussion. But somehow, it was always difficult to get things done. HeySpace is what replaced Slack and Trello as it combines the functionality of both tools.

So, now we keep on discussing as we did on slack, but once we to a point where we want to do something, we create tasks on a board and distribute them.

See more
Ram Kumar
CTO, Architect at Sarvasv.in · | 2 upvotes · 175.4K views

trello has a much simpler interface and easy to learn for any team member. asana might have more features and configuration options but do you really need a complex system for developers to manage tasks?

After Microsoft took over trello, it has become more restricted these days but still good for startups.

Keep it simple! Focus on your product, not tools.

See more
Manage your open source components, licenses, and vulnerabilities
Learn More
Pros of Asana
Pros of Pipefy
Pros of Trello
  • 160
    Super fast task creation
  • 150
    Flexible project management
  • 101
    Free up to 15
  • 99
    Followers and commenting on tasks
  • 57
    Integration with external services
  • 25
    Email-based task creation
  • 17
    Plays nice with Google Apps
  • 14
    Clear usage
  • 14
    Plays nice with Harvest Time Tracking
  • 6
    Supports nice keyboard shortcuts
  • 4
    Integration with GitHub
  • 2
    Slack supported
  • 2
    Integration with Instagantt for Gantt Charts
  • 1
    Integration with Alfred
  • 1
    Both Card View & Task View
  • 1
    Easy to use
  • 1
    Friendly API
  • 0
    Slick and fast interface
  • 7
    Easy to use and free templates
  • 5
    There's a report with a lot of filters
  • 5
    Automation features
  • 715
    Great for collaboration
  • 628
    Easy to use
  • 573
    Free
  • 375
    Fast
  • 347
    Realtime
  • 237
    Intuitive
  • 215
    Visualizing
  • 169
    Flexible
  • 126
    Fun user interface
  • 83
    Snappy and blazing fast
  • 30
    Simple, intuitive UI that gets out of your way
  • 27
    Kanban
  • 21
    Clean Interface
  • 18
    Easy setup
  • 18
    Card Structure
  • 17
    Drag and drop attachments
  • 11
    Simple
  • 10
    Markdown commentary on cards
  • 9
    Lists
  • 9
    Integration with other work collaborative apps
  • 8
    Satisfying User Experience
  • 8
    Cross-Platform Integration
  • 7
    Recognizes GitHub commit links
  • 6
    Easy to learn
  • 5
    Great
  • 4
    Better than email
  • 4
    Versatile Team & Project Management
  • 3
    and lots of integrations
  • 3
    Trello’s Developmental Transparency
  • 3
    Effective
  • 2
    Easy
  • 2
    Powerful
  • 2
    Agile
  • 2
    Easy to have an overview of the project status
  • 2
    flexible and fast
  • 2
    Simple and intuitive
  • 1
    Name rolls of the tongue
  • 1
    Customizable
  • 1
    Email integration
  • 1
    Personal organisation
  • 1
    Nice
  • 1
    Great organizing (of events/tasks)
  • 0
    Easiest way to visually express the scope of projects

Sign up to add or upvote prosMake informed product decisions

Cons of Asana
Cons of Pipefy
Cons of Trello
  • 0
    Not Cross Platform
    Be the first to leave a con
    • 5
      No concept of velocity or points
    • 4
      Very light native integrations
    • 2
      A little too flexible

    Sign up to add or upvote consMake informed product decisions

    What is Asana?

    Asana is the easiest way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish--and get results. Available at asana.com and on iOS & Android.

    What is Pipefy?

    With Pipefy, your team gets to choose how to run their processes. Pipefy is agile and lets you use the best of Kanban or scrum methods. Easily connect processes with other teams, plan sprints, view progress in burndown charts or with report

    What is Trello?

    Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what's being worked on, who's working on what, and where something is in a process.

    Need advice about which tool to choose?Ask the StackShare community!

    What companies use Asana?
    What companies use Pipefy?
    What companies use Trello?

    Sign up to get full access to all the companiesMake informed product decisions

    What tools integrate with Asana?
    What tools integrate with Pipefy?
    What tools integrate with Trello?

    Sign up to get full access to all the tool integrationsMake informed product decisions

    Blog Posts

    Sep 29 2020 at 7:36PM

    WorkOS

    PythonSlackG Suite+17
    6
    3154
    GitHubSlackNGINX+15
    28
    21098
    JavaScriptGitGitHub+33
    20
    2140
    JavaScriptGitHubPython+42
    53
    22149
    What are some alternatives to Asana, Pipefy, and Trello?
    Basecamp
    Basecamp is a project management and group collaboration tool. The tool includes features for schedules, tasks, files, and messages.
    Slack
    Imagine all your team communication in one place, instantly searchable, available wherever you go. That’s Slack. All your messages. All your files. And everything from Twitter, Dropbox, Google Docs, Asana, Trello, GitHub and dozens of other services. All together.
    Jira
    Jira's secret sauce is the way it simplifies the complexities of software development into manageable units of work. Jira comes out-of-the-box with everything agile teams need to ship value to customers faster.
    Airtable
    Working with Airtable is as fast and easy as editing a spreadsheet. But only Airtable is backed by the power of a full database, giving you rich features far beyond what a spreadsheet can offer.
    daPulse
    daPulse connects everyone in the company around topics, or Pulses. These are rich collaboration spaces where everyone can share files and images
    See all alternatives